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East Kent Short Mat Bowls Association

Constitution

Originally the EAST KENT SHORT MAT LEAGUE
FOUNDED 1986/87
This publication first printed April 1993

2nd Edition - May 1995
3rd Edition - May 1997
Minor Updates - May 1998
Minor Updates - May 1999
4th Edition - May 2000
5th Edition - May 2002
6th Edition - May 2003
7th Edition - May 2004
8th Edition - May 2005
9th Edition - May 2006
10th Edition - May 2007
Minor Updates - May 2008
11th Edition - May 2009
Amendments - May 2010
Amendments - May 2011
Amendments - May 2012
12th Edition - May 2013
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without the prior written permission of the East Kent Short Mat Bowls Association.

For Officer's Names and addresses see seperate Yearbook

This Constitution is set out for the use of all players in the above Association.

CONSTITUTION INDEX

1] TITLE
2] OBJECTS
3] MEMBERSHIP
4] ANNUAL GENERAL MEETING
5] A.G.M. PROPOSALS
6] APPOINTMENT OF OFFICERS & COMMITTEE
7] VOTING IN COMMITTEE
8] NON COMPLIANCE TO CONSTITUTION & RULES
9] REGISTRATION FEES
10] PLAYER REGISTRATION
11] LEAGUE TEAM
12] LEAGUE SEASON
13] PLAY ARRANGEMENTS
14] DIVISIONS
15] PROMOTION & RELEGATION
16] FIXTURES
17] CANCELLATION OR POSTPONEMENT OF FIXTURES
18] GREEN FEES
19] RESULTS
20] LEAGUE POINTS & TABLE POSITIONING
      20.1] Fixture Default
      20.2] Other Unplayed Matches
      20.3] Table Positioning
21] DISPUTES
22] DRESS
23] SMOKING
24] ANNUAL AWARDS
25] NOTICES
26] DISSOLUTION
27] CASH OR OTHER AWARDS
28] ALTERATION OF CONSTITUTION & RULES

    CONSTITUTION
    1] TITLE
    The Association shall be known as the EAST KENT SHORT MAT BOWLS ASSOCIATION
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    2] OBJECTS
    To further the game of short mat bowls in the East Kent area.
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    3] MEMBERSHIP

    Membership shall be open to all short mat clubs in East Kent, and shall be from 1st May to the 30th April of the following year. Applications for membership shall be at the discretion of the Committee who shall, if necessary, limit membership.

    All Statutory Fees and Charges, including Public Liability Insurance Premium shall be payable no later than 30th September annually. Additional players may be registered, as required, throughout the season as laid down in Article 10.
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    4] ANNUAL GENERAL MEETING
    The Association will hold an Annual General Meeting in April or May of each year, for which members will be given 28 days notice in writing. Each club shall be entitled to 2 voting members, although there is no restriction on the number of club members wishing to attend.
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    5] AGM PROPOSALS
    Clubs, or individuals, tabling a proposal for the AGM must be represented at that meeting, otherwise the proposal will be deleted from the agenda without being heard or voted upon.
    Proposals will only be addressed at an AGM if they have been forwarded and recorded by the preceding Pre-AGM, and included on the AGM Agenda, giving clubs a minimum of 28 days notice of that meeting.
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    6] APPOINTMENT OF OFFICERS & COMMITTEE

    Nominations for the appointment of Officers must be notified, in writing, to the Association Secretary at least 14 days prior to an AGM and they will be voted on at that meeting. Offices open for nomination are :- President; Chairman; Vice Chairman; Hon. Secretary; Hon. Treasurer; League Secretary and Competition Secretary.

    6.1. Disputes and Arbitration Sub-Committee
    The above elected officers shall form the Disputes and Arbitration Sub-Committee.

    Officers not intending to stand for re-election at an AGM should make their intentions known by the preceding Pre AGM.

    Committee members, one from each club, are to be elected by their respective clubs and their names put forward at the AGM.
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    7] VOTING IN COMMITTEE
    Voting in Committee shall be by a show of hands, and a majority shall carry or fail the resolution. In the event of an equality of votes the Chairman shall have the casting vote.

    Any matters of real importance, raised at Committee level, will be referred back to all Associated clubs prior to any possible vote being taken. Clubs will be expected to discuss these before the next Association Committee meeting, and send their representative to that meeting with any views they may have, plus the authority to vote for or against. Any decisions thus made, voted upon and agreed, will be binding on all clubs until ratified at the next AGM.
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    8] NON COMPLIANCE TO CONSTITUTION & RULES

    Any club who is unwilling to abide by any part of this Associations Constitution and/or Rules, or any decision made, voted upon and agreed, by the majority present at the AGM, will after a maximum period of 90 days following the AGM have one or more of the following sanctions applied; -

    8.1. The offending club’s team is relegated to a lower division.  If the club has more than one team in the league, then the highest team will be relegated.  If the club’s team is already in the lowest division then they will start the new season with a deficit of 6/8/10/12 points, (The amount of points to be determined at the meeting.)

    8.2. The offending club’s team will have no promotion prospects for the following season, regardless of where they finish in the table.

    8.3. The offending club’s team will start the newseason with a point’s deficit of 6/8/10/12 points. (The amount of points being determined at the meeting.)

    8.4. The offending club be removed from competing in the triples league for the following season, but remain a member of the association and able to compete in all other organised competitions.  Re-entry to the league after one season’s absence will mean starting in the lowest division.

    8.5. The offending club will be fined up to a maximum of £100.

    8.6. For a second offence in consecutive years the offending club will be asked to resign from the Association.

    8.7. The offending club is asked to resign from the Association forthwith.

    Further to this, a request to rejoin the Association from any such club, will only be considered at an AGM after a minimum period of one full season, and then only if the club gives its full assurance, in writing, that it is willing to conform and abide by this Associations Constitution and Rules.
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    9] REGISTRATION FEES
    Registration fees shall be set annually at the AGM.
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    10] PLAYER REGISTRATION

    10.1. A sufficient number of players to support each registered team must be declared and paid for before each season commences. Clubs may add to their registration list throughout the season by sending the player’s FULL NAME(S) and relevant monies to the League Secretary at any time. These should, however, arrive no later than the scorecards showing said players first game.

    10.2. Clubs must, when registering their league players, also pre-register them to their respective teams before the season commences. Any player registered after this time must also be allocated to a specific team. If a player has not been previously listed plays, then they will automatically be registered to the team they have played for on receipt of the scorecards. Once a player is thus registered to a team, they cannot play in any other team that season,
    (exception: - see paragraph 5. below) unless the said player(s) changes club permanently.

    10.3. If a card arrives without the required fee for a new player attached, the secretary shall, as soon as possible, contact by telephone either the Association Representative or Secretary of the club at fault. That club shall then have a maximum of 7 days in which to have the due fees delivered to the League Secretary. No leeway will be allowed. Failure to ensure this will result in 3 points being deducted from the offending team’s points total, regardless of whether or not they would have scored any from the game in question, and the normal points for this game being awarded to their opponents.

    10.4. Where a player changes club, the new club must re-register them and pay the relevant fee. Failure to observe this will result in all points for the offending games(s) being awarded to the opponents. All players must be bona-fide members of the club they are playing for and all due registration fees paid.

    10.5. A maximum of two players at a time, playing in a lower division team, may be promoted to a higher division team, within the same club, on only one occasion per season. Where there are two teams in the same division, a player from a lower division team may be promoted to both teams on one occasion per season for both higher teams.

    10.6. No player may move between teams in the same division. Players can only play “up” not “down”.

    10.7. A penalty for infringement of these regulations will be imposed as follows: -
    The team for which the offending bowler has played will forfeit 4 points for the specific game they played in, regardless of whether they won or lost it. A further 2 points will be deducted from their total league points.
    The other game of the fixture will be awarded as normal, two points for the win, 1 each for the draw.

    10.8. The forms that require completion are to be found at the Association web site at www.short-mat-bowls .org.uk
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    11] LEAGUE TEAM
    A league team (at the time of play) will consist of 6 players with up to 2 reserves. No team alteration will be allowed after the game has commenced
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    12] LEAGUE SEASON
    The league season shall run between September and April annually.
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    13] PLAY ARRANGEMENTS
    League play will be 2 triples with 2 woods per player, over 15 ends. It will be the home clubs decision as to whether 1 or 2 mats are used. Home clubs may also decide order of play of teams, i.e.: instead of 2"A"s followed by 2"B"s it may be decided to play 1"A" & 1"B" followed by another "A" & "B", or any other combination. However no club shall host 2 or more visiting EKSMBA league clubs at the same time. All fixtures must be confirmed in writing, between the club secretaries or fixture secretaries. Affiliated clubs must be mindful of the fact that league games are very important to both teams and should not be interrupted by intrusions/noise from other mats not involved in EKSMBA game play.
    Before deciding on the order of play above, it should be borne in mind that if a person/s has/have just played, either in a game or just practising, on a particular mat, then that person/s must not where-ever possible, immediately use the same mat again.
    Individuals should be especially mindful of this if they are about to take part in any competition game. If another mat is available then this should be used. Visiting teams / players have the right to request this. Common courtesy and etiquette should prevail in all circumstances.
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    14] DIVISIONS
    Divisions will be limited to a maximum of 12 teams. There will be no limit to the number of teams a club may enter.
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    15] PROMOTION & RELEGATION

    Each season, the Winners and Runners Up will be promoted to the next higher division and the two bottom teams relegated to the next lower division.
    If, at the start of the season, the League Secretary, in consultation with the Association’s other Officers, decides equalisation between divisions is required then additional teams will be promoted or relegated.
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    16] FIXTURES

    Fixtures will be as the published fixtures lists. The home and away matches must be played within the published period. Club or Fixture secretaries are to arrange the actual date and time between themselves.
    It was agreed at the 1999 A.G.M. that when the fixture lists are drawn up annually, teams from the same club playing each other, in any division, must wherever practicable, be drawn to play these games as early as possible in the season. Thus alleviating any thoughts that one team would allow the other to win to improve their league position.
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    17] CANCELLATION OR POSTPONEMENT OF FIXTURES

    Fixtures postponed due to inclement weather or for other valid reasons should be notified to the League Secretary immediately. A mutual date should then be re-arranged between clubs and this also notified to the League Secretary.

    Postponement of a pre-arranged fixture, at any time, due to a lack of players registered to a particular team will not be an acceptable reason for postponement, regardless of how the outcome could affect a team’s league position. If the club has teams registered in a lower division, they can temporarily draw players from these teams to fulfil the pre-arranged fixture (see Article 10] 5).

    Cancellation of a fixture inside of a minimum notice period of 72 hours may result in a penalty being given to the offending team, as decided by the Committee.

    If a league fixture, once started, has to be abandoned due to unforeseen circumstances, with at least 10 ends having been played on both mats before abandonment becomes necessary and play cannot be restarted within 20 minutes, then the score as recorded at that time becomes the result of the match. Any match where both mats have not completed 10 ends must be re-arranged and replayed in full, even if this means that the match has to be played at the opponents or a neutral venue to enable it to be completed before the end of the season.
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    18] GREEN FEES
    These to be payable to the home club, and will be reviewed annually.
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    19] RESULTS

    All scorecards must be posted to the League Secretary. All four cards for any one game MUST NOT be sent together in case of loss in the post. Each club is responsible for sending their own cards. Both Skips should sign all cards after first checking that all details are correct. Cards should be with the League Secretary as soon as possible after the game has taken place and at the latest within 5 days.

    If scorecards are received from both teams, in a particular game, with different results shown and they have been signed by both Skips, the League Secretary is allowed to accept, as correct, the lower score recorded even if the final end is not complete on the card in question, without contacting either team.

    All scorecards, for all organised games, must show forename and surname of every player. In league matches they must also show the team name, not necessarily the club, the date and rink number. All dead ends must also be shown against the relevant end and on the side of the card showing the offending team’s score.

    Hot shots, if certificates are required, should be plainly marked so that they can be easily noticed when the card is received.
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    20] LEAGUE POINTS & TABLE POSITIONING
    A maximum total of 6 points will be awarded for each match, as follows :-
    1 point = 1 Draw
    2 points = 1 Win
    3 points = 2 Draws or 1 Win + Overall Draw
    4 points = 1 Win + Overall Win
    5 points = 1 Win + 1 Draw + Overall Win
    6 points = 2 Wins

    20.1. Fixture Default
    If a fixture is broken by default on the day of play by either cub failing to field one or both teams for whatever reason, then 4 points will be awarded to the opposing club for one unplayed game or 6 points for two. A club may, however, elect to play with a team of two players (see Rule 33.5) if necessary.

    20.2. Other Unplayed Matches
    A claim for points against an unplayed match, i.e. where no suitable re-fixture date is agreed between clubs, will only be considered by the Committee after written confirmation that the original fixture had been broken. The Committee will wish to hear both sides in any dispute before a decision is made. Neither individual clubs nor the Association League Secretary can award points; the Committee must make all decisions.

    20.3. Table Positioning
    In the event of two or more teams, in the same division, being equal on points having played the same number of games then, in order of priority, to decide their position in the league the following shall apply: -
          Firstly            -       Number of Wins
          Secondly       -       Number of Draws
          Thirdly           -       Shot differential
    In the very unlikely event of there still being a Tie situation then the result will be declared a dead heat. If these are the final results of a season and positions will affect promotion or relegation then a fifteen end game, on one mat, will be played at a neutral venue to decide the winner.

    If it affects more than two teams for the same position then they will all play each other in a round robin and then onto a straight knockout if necessary.

    Final positions will be decided as follows: -
    Normal game rules will apply with the following exceptions: -
    No points will be awarded but if scores are level at the end of fifteen ends then the
    number of ends won will count. Tied ends will not count as being played and as such, must not be shown on the scorecard. Normal Dead End penalties will apply.
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    21] DISPUTES
    In the event of any matter occurring that cannot be satisfactorily resolved between teams and not covered by these rules, the Disputes and Arbitration Sub-Committee shall have full power to deal with it and their decision will be final. The only exception to this will be where a recommended solution will involve an amendment to this Constitution and Rule Book. In this event, the recommendation will be ratified or not by the Committee and the Article/Rule be amended at the next AGM
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    22] DRESS
    All teams must wear white (not cream) above the waist, and Grey below. Trousers for ladies are optional, but lycra leggings or jogging suit bottoms will not be permitted. Footwear must be heelless flat and smooth soled but planed or ground off trainers etc. are not acceptable.
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    23] SMOKING
    Association players are NOT permitted to smoke during their game. Club Captains are expected to see that this, and Article 22 above, are adhered to.
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    24] ANNUAL AWARDS
    Any club, or individual, who is due to receive a trophy for their League or competition result, must attend themselves, or send a representative, to the presentations, regardless of whether or not they attend the accompanying social event.
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    25] NOTICES
    All notices concerning the Association shall be posted or emailed by the Association Secretary, to all Committee members, and shall be deemed to have been given to all clubs.
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    26] DISSOLUTION

    In the event of the Association being dissolved, any property or monies remaining after all debts and liabilities have been settled, shall pass to clubs on an agreed percentage according to length of membership.
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    27] CASH OR OTHER AWARDS
    There shall be nothing in these rules which prevents any player from playing for cash or any other reward, nor shall they prohibit cash or any kind being offered.
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28] ALTERATION OF CONSTITUTION & RULES
    This Constitution and Rules shall not be altered except at an AGM after prior notification to the Association Secretary.
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